{"id":664,"date":"2026-04-16T15:47:40","date_gmt":"2026-04-16T13:47:40","guid":{"rendered":"https:\/\/eztrack-vehicule.com\/gps-tracking-and-fleet-mileage-management-integrated-with-odoo\/"},"modified":"2026-05-06T16:44:46","modified_gmt":"2026-05-06T14:44:46","slug":"gps-tracking-and-fleet-mileage-management-integrated-with-odoo","status":"publish","type":"post","link":"https:\/\/eztrack-vehicule.com\/en\/gps-tracking-and-fleet-mileage-management-integrated-with-odoo\/","title":{"rendered":"GPS tracking and fleet mileage management integrated with Odoo"},"content":{"rendered":"\t\t
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\r\n Technical Guide<\/span>\r\nApril 2025<\/span>\r\n\u00b7 12-minute read<\/span>\r\n <\/div>\r\n

GPS tracking and mileage management of fleets integrated with Odoo: the complete technical guide<\/h1>\r\n

Architecture, features, hardware compatibility and return on investment \u2014 everything you need to know about EZTrack Vehicle.<\/p>\r\n <\/div>\r\n\r\n \r\n

\r\n \"Fleet\r\n
Modern fleet management relies on real-time GPS data \u2014 EZTrack integrates it natively into Odoo.<\/figcaption>\r\n <\/figure>\r\n\r\n \r\n

\r\n Companies with vehicle fleets face three structural problems: a continuously rising fuel cost (30 to 40% of transportation expenses), error-prone manual mileage reports, and a lack of legally admissible traceability in the event of a tax audit or insurance dispute. EZTrack Vehicle addresses these three challenges with a native Odoo module. \r\n <\/p>\r\n\r\n \r\n

\r\n\r\n \r\n

1. The three operational problems of an uninstrumented fleet<\/h2>\r\n\r\n
\r\n\r\n\r\n

1.1 Uncontrolled fuel<\/h3>\r\n

Without active GPS tracking, it's impossible to detect unjustified detours, prolonged idling, or personal trips made with a company vehicle. Fuel represents on average 30 to 40% of a fleet's operatin<\/strong>g costs, and every unoptimized kilometer translates directly into lost profit margin. <\/p>\r\n\r\n

1.2 Unreliable manual reporting<\/h3>\r\n

The paper forms completed by drivers lead to omissions, rounding errors, and even unintentional falsifications. This biased data distorts cost accounting, mileage allowances, and tax returns. The tax authorities may reclassify expenses if traceability is insufficient. <\/p>\r\n\r\n

1.3 Lack of legal traceability<\/h3>\r\n

In the event of an audit by the French social security agency (URSSAF), a dispute with a client, or an accident, the company must be able to prove: the exact departure and arrival times, the actual route taken, and the distance traveled. Without a GPS system, this proof is impossible. <\/p>\r\n <\/div>\r\n\r\n \r\n

2. EZTrack Vehicle Technical Architecture<\/h2>\r\n\r\n

2. EZTrack Vehicle Technical Architecture<\/h3>\r\n

EZTrack is a native Odoo 19 module, not a third-party application connected via API. It installs directly into the existing Odoo instance and shares the standard Fleet module: pre-configured vehicles, drivers, and contracts are immediately available without re-entry. <\/p>\r\n\r\n

2.2 GPS Data Stream \u2014 Three-Layer Architecture<\/h3>\r\n\r\n
\r\n
\r\n
1<\/div>\r\n
\r\n

Acquisition layer<\/h4>\r\n

Physical GPS beacons (Teltonika FMB120\/920, Queclink GV75\/GL300, Coban TK103\/GPS306, Concox GT06N, Ruptela HCV5\/LCV5) or smartphone via the Traccar Client application (Android\/iOS, free).<\/p>\r\n <\/div>\r\n <\/div>\r\n

\r\n
2<\/div>\r\n
\r\n

Collection layer<\/h4>\r\n

Traccar open source server, compatible with almost all beacons on the market. Data is transmitted via proprietary protocols or in JSON\/REST format. <\/p>\r\n <\/div>\r\n <\/div>\r\n

\r\n
3<\/div>\r\n
\r\n

Odoo treatment diaper<\/h4>\r\n

EZTrack receives GPS points via REST API or CSV import, builds routes, calculates distances and generates start\/finish addresses by reverse geocoding.<\/p>\r\n <\/div>\r\n <\/div>\r\n <\/div>\r\n\r\n \r\n\r\n

2.3 Calculation of actual road distance<\/h3>\r\n

EZTrack does not use straight-line distance calculations (Euclidean distance between coordinates). It queries the Mapbox Directions API<\/strong> to obtain the actual road distance, taking into account the existing road network and real-time traffic. The result is legally binding for accounting and tax purposes. <\/p>\r\n\r\n

\r\n Guaranteed tax compliance\r\nThis calculation complies with the requirements of the French tax authorities for justifying mileage allowances \u2014 unlike the straight-line calculation.\r\n <\/div>\r\n\r\n

2.4 Data Volume Management<\/h3>\r\n

The module applies an automatic, tiered retention policy:<\/p>\r\n\r\n

\r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n
Period<\/th>\r\nData processing<\/th>\r\n <\/tr>\r\n <\/thead>\r\n
Day 0 to Day 90<\/strong><\/td>\r\nRaw GPS points stored at maximum resolution (every second depending on the beacon)<\/td>\r\n <\/tr>\r\n
Day 90 to Day 365<\/td><\/strong>\r\nAutomatic aggregation at 1 point per minute to reduce storage volume<\/td>\r\n <\/tr>\r\n
Beyond 365 days<\/strong><\/td>\r\nRaw data is purged. Consolidated journeys (distances, addresses, timestamps) are retained indefinitely.<\/td>\r\n <\/tr>\r\n <\/tbody>\r\n <\/table>\r\n <\/div>\r\n\r\n

2.5 Security and GDPR compliance<\/h3>\r\n

Each client has a dedicated and isolated Odoo database\u2014no shared multi-tenancy. Hosting is provided by OVHcloud in France (ISO 27001 certified datacenters). Access is controlled by Odoo security groups with two distinct roles: User (viewing their own vehicles' routes) and Manager (full access to the fleet). <\/p>\r\n\r\n \r\n

3. Key Features<\/h2>\r\n\r\n
\r\n \r\n\r\n

3.1 Real-time mapping<\/h3>\r\n

The map incorporates three map layers to choose from: OpenStreetMap (open source, free), Mapbox Streets (urban detail), and Mapbox Satellite (aerial view). The displayed route is the actual road taken by the vehicle, not an interpolated straight line. <\/p>\r\n\r\n

3.2 Automatic Addresses<\/h3>\r\n

Each starting and ending point is converted into a readable postal address using reverse geocoding. The operator never has to handle raw GPS coordinates. <\/p>\r\n\r\n

3.3 PDF Reports<\/h3>\r\n

Two types of reports are generated automatically: report per trip (date, time, addresses, actual road distance, duration, driver) and monthly report per vehicle (summary of all trips, total mileage, direct export for accounting).<\/p>\r\n\r\n

3.4 Integrated Navigation<\/h3>\r\n

From each trip's details page, a link directly opens Google Maps or Waze with the route's waypoints loaded. Drivers can restart navigation without re-entering the address. <\/p>\r\n\r\n

3.5 ETA and real-time traffic routing (Pro Pack)<\/h3>\r\n

The Professional Pack activates the estimated time of arrival (ETA) based on real-time Mapbox traffic, as well as dynamic routing incorporating current traffic conditions.<\/p>\r\n <\/div>\r\n\r\n \r\n

4. Hardware compatibility and no-investment startup<\/h2>\r\n\r\n

4.1 Supported GPS beacons<\/h3>\r\n\r\n
\r\n \r\n \r\n \r\n \r\n
Manufacturer<\/th>\r\nSupported models<\/th>\r\nInterface<\/th>\r\n <\/tr>\r\n <\/thead>\r\n
Teltonika<\/td>FMB120, FMB920<\/td>Traccar \/ REST API<\/td><\/tr>\r\n
Queclink <\/td>GV75 <\/td>GL300Traccar<\/td><\/tr>\r\n
Coban <\/td>TK103, GPS306<\/td> Traccar<\/td><\/tr>\r\n
Concox <\/td>GT06N <\/td>Traccar<\/td><\/tr>\r\n
Ruptela <\/td>HCV5, LCV5<\/td> Traccar<\/td><\/tr>\r\n
All manufacturers<\/strong><\/td> Traccar protocol<\/td> Traccar<\/td><\/tr>\r\n
All formats<\/td> | Import structured CSV<\/td> | CSV import<\/td><\/tr>\r\n <\/tbody>\r\n <\/table>\r\n <\/div>\r\n\r\n

4.2 Hardware-free start-up with Traccar Customer<\/h3>\r\n\r\n \r\n\r\n

For fleets not yet equipped with GPS trackers, Traccar Client (a free app available on Android and iOS) transforms any smartphone into a GPS tracker. Drivers install the app in 2 minutes, and journeys are automatically uploaded to EZTrack. <\/p>\r\n\r\n

\r\n No initial hardware investment required.<\/strong>\r\nThe app uses the driver's phone's data plan \u2014 no dedicated SIM card is needed. Up and running in under 5 minutes. \r\n <\/div>\r\n\r\n \r\n

5. Comparison: with and without EZTrack<\/h2>\r\n\r\n
\r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n
Criteria<\/th>\r\nWithout EZTrack<\/th>\r\nWith EZTrack<\/th>\r\n <\/tr>\r\n <\/thead>\r\n
Distance in kilometers<\/td>\r\nManual entry, not verifiable<\/td>\r\nAutomatic calculation by Mapbox, actual route<\/td>\r\n <\/tr>\r\n
Detour detection<\/td>\r\nNot possible<\/td>\r\nReal-time GPS alerts<\/td>\r\n <\/tr>\r\n
Accounting report<\/td>\r\nManual PDF, risk of error<\/td>\r\nAutomatic PDF, ready for archiving<\/td>\r\n <\/tr>\r\n
GDPR compliance<\/td>\r\nNot guaranteed<\/td>\r\nOVHcloud FR hosting, isolated database<\/td>\r\n <\/tr>\r\n
Tax traceability<\/td>\r\nNo admissible evidence<\/td>\r\nGPS timestamp, certified addresses<\/td>\r\n <\/tr>\r\n
Administrative time<\/td>\r\n~2 hours\/week per manager<\/td>\r\nAutomated<\/td>\r\n <\/tr>\r\n
ERP integration<\/td>\r\nManual export\/import<\/td>\r\nNative Odoo module, direct synchronization<\/td>\r\n <\/tr>\r\n <\/tbody>\r\n <\/table>\r\n <\/div>\r\n\r\n \r\n

6. Pricing and Return on Investment<\/h2>\r\n\r\n

6.1 Price List<\/h3>\r\n

Price excluding VAT, 12-month commitment, hosting included<\/em><\/p>\r\n\r\n

\r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n
Package<\/th>\r\nFleet<\/th>\r\nPrice<\/th>\r\nIncluded Features<\/th>\r\n <\/tr>\r\n <\/thead>\r\n
Starter<\/td>\r\nUp to 5 vehicles<\/td>\r\n\u20ac149\/month<\/td>\r\nReal-time GPS, map, route distance, addresses, PDF reports, manual CSV import<\/td>\r\n <\/tr>\r\n
Professional<\/td>\r\n6 to 50 vehicles<\/td>\r\n\u20ac35\/vehicle\/month<\/td>\r\nAll Starter features + ETA, real-time traffic routing, automatic CSV import, REST API, Google Maps + Waze integration, monthly report, 48-hour email support<\/td>\r\n <\/tr>\r\n
Tailor-made<\/td>\r\n50+ vehicles<\/td>\r\nQuote available upon request<\/td>\r\nCustom configuration, dedicated SLA<\/td>\r\n <\/tr>\r\n <\/tbody>\r\n <\/table>\r\n <\/div>\r\n\r\n

6.2 Example of ROI calculation \u2014 Fleet of 20 vehicles<\/h3>\r\n\r\n
\r\n
\r\n -15%<\/span>\r\n

Fuel saved<\/p>\r\n <\/div>\r\n

\r\n -30%<\/span>\r\n

Unjustified mileage<\/p>\r\n <\/div>\r\n

\r\n 2 hours\/week<\/span>\r\n

Administrative time recovered<\/p>\r\n <\/div>\r\n

\r\n +\u20ac1,080<\/span>\r\n

Estimated net monthly ROI<\/p>\r\n <\/div>\r\n <\/div>\r\n\r\n

\r\n

\ud83d\udcca Calculation details \u2014 Fleet of 20 vehicles (Pro Pack)<\/h4>\r\n
Cost of EZTrack Pro Pack (20 x \u20ac35\/month): \u20ac700\/month excluding VAT<\/div>\r\n
Estimated fuel savings (-15% on \u20ac500\/month\/vehicle) + \u20ac1,500\/month<\/div>\r\n
Administrative time recovered (2 hours\/week \u00d7 4 weeks \u00d7 \u20ac35\/hour) + \u20ac280\/month<\/div>\r\n
Estimated net monthly ROI: +\u20ac1,080\/month<\/div>\r\n <\/div>\r\n\r\n
\r\n These figures are based on data published by EZTrack. They vary depending on the fleet profile, the type of missions, and the level of route optimization prior to deployment. \r\n <\/div>\r\n\r\n \r\n

7. Technical FAQ<\/h2>\r\n\r\n
\r\n
\r\n Are my current GPS trackers compatible?<\/summary>\r\n
Yes, provided they are compatible with the Traccar protocol or expose a CSV or REST API interface. Traccar supports over 200 tag models. EZTrack can also develop a specific connector for equipment not currently covered. <\/div>\r\n <\/details>\r\n
\r\n How does EZTrack integrate into an existing Odoo instance?<\/summary>\r\n
EZTrack is an Odoo 19 module that is installed from the Odoo module manager (Apps). It is based on the standard Odoo Fleet module: your already configured vehicles, drivers and categories are immediately visible in EZTrack without duplication. <\/div>\r\n <\/details>\r\n
\r\n What is the level of accuracy of the calculated distance?<\/summary>\r\n
EZTrack uses the Mapbox Directions API to calculate the actual road distance, incorporating the existing road network and real-time traffic. This calculation complies with the requirements of the French tax authorities for claiming mileage allowances. <\/div>\r\n <\/details>\r\n
\r\n What happens if a driver does not have a data connection?<\/summary>\r\n
Physical GPS trackers (Teltonika, Queclink, etc.) have their own SIM card and do not depend on the driver's phone. For Traccar Client on smartphones, GPS points are queued locally and sent as soon as the connection is restored. <\/div>\r\n <\/details>\r\n
\r\n How is the data managed after the end of the contract?<\/summary>\r\n
At the end of the contract, your Odoo database data will be returned to you in exported form (standard PostgreSQL or CSV format). The database will then be deleted in accordance with GDPR policy within a contractually defined timeframe. <\/div>\r\n <\/details>\r\n <\/div>\r\n\r\n \r\n

Conclusion<\/h2>\r\n

EZTrack Vehicle addresses the three technical and regulatory challenges of modern fleet management: certifiable mileage accuracy, native ERP integration without double entry, and GDPR compliance with sovereign hosting in France.<\/p>\r\n

The start-up is possible without hardware investment thanks to Traccar Client, and the Odoo architecture guarantees a gradual increase in load from 5 to several hundred vehicles.<\/p>\r\n\r\n \r\n

\r\n Fleet GPS tracking<\/a>\r\nOdoo 19<\/a>\r\nMileage management<\/a>\r\nGDPR<\/a>\r\nMapbox<\/a>\r\nTraccar<\/a>\r\nFleet ROI<\/a>\r\n <\/div>\r\n\r\n <\/div>\r\n\r\n \r\n
\r\n

Request a free demo<\/h3>\r\n

Discover EZTrack in action with your own vehicles. Configuration within 24 hours. Dummy data available for testing. No commitment required. <\/p>\r\n Request a demo<\/a>\r\n Contact us<\/a>\r\n

\r\n EZWAY <\/strong>TECHNOLOGY \u2014 Rueil-Malmaison, France  \u00b7<  Reseller: SOFTIAM\r\n <\/div>\r\n <\/div>\r\n\r\n<\/div>\r\n\r\n<\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

Architecture, hardware compatibility, GDPR compliance and return on investment \u2014 everything you need to know about EZTrack Vehicle before making your decision.<\/p>\n","protected":false},"author":1,"featured_media":663,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-664","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-non-classe"],"yoast_head":"\nReduce your mileage costs with EZTrack - Odoo GPS Tracking<\/title>\n<meta name=\"description\" content=\"Company mileage management, GDPR-compliant fleet software, Odoo 19 GPS module, automatic mileage allowances, Traccar integration with Odoo...\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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